This page provides quick links to various Graduate School policies and forms. If there is a Graduate School policy or form you are looking for that's not here, let us know by emailing grad-web@duke.edu.
General
Graduate School Bulletin: Includes policies for :
- Degree requirements
- Registration
- Academic credit and courses
- Withdrawals and leaves of absence
Best Practices and Core Expectations: Lays out what is expected of graduate students, faculty, departments, and The Graduate School
Admissions
Application Data Security Policy
Conduct
- Duke Community Standard
- Prohibited Behaviors
- Judicial Code and Procedures
- Student Grievance Procedures
Harassment, discrimination, sexual misconduct, and related concerns: Policies and resources
Coursework and Enrollment
Concurrent Master’s Degree in Another Discipline en route to the Ph.D.
Course Withdrawal Form (PDF) | See Records and Registration page for instructions
Departmental Affiliation Form (PDF)
Graduate Bulletin Course Change Form
- Remember to select the correct school from the dropdown menu at the top.
- To get an authorization code for the system, contact gradacademics@duke.edu.
Graduate Certificate Program Application (PDF)
Inter-Departmental Transfer Form for master's Students
Inter-Departmental Transfer Form for Ph.D. Students
Permission to Audit Graduate Course (Above the 500 Level)
Permission for Graduate Students to Enroll in A Course Below the 500 Level
Permission to Take A Course Overload
Transfer of Graduate Credit from Another University (MA/MS only) (PDF) | See Records and Registration page for instructions
Dissertations, Theses, Preliminary Exams
Non-Thesis Master's Committee Approval Sheet (XLS)
Departmental Defense Announcement Form (PDF)
Non-Exclusive Distribution License and Dissertation Availability Agreement (PDF)
Request for Extension for Preliminary Exam
Financial Support
Childcare Subsidy Policy and Application
Financial Aid Policies and Procedures Manual (PDF)
Medical Expense/Financial Hardship Assistance Policy and Application
Graduate Student Payments/Reimbursement Policy
Helen & Gordon McKinney Emergency Loan Fund application
International Exchange Agreements Policy
Payment Agreement for Students whose Thesis Advisors leave Duke (PDF)
PhD Recruitment Reporting and Reimbursement (XLS)
PhD Student Affiliation and Backstop Funding Policy
Ph.D. Insurance Scholarship Policy
Ph.D. Stipend Supplementation Policy
Private Education Loan Applicant Self-Certification Form (PDF)
Request for Event or Program Financial Support from the Dean of The Graduate School
Student Accounts Billing Schedule
Summer Federal Financial Aid Application
Statement of Financial Support for Graduate Student Advisors (PDF)
Tuition, Fees, and Stipend Schedule
Graduate Program Administration
Procedures for New Proposals for Graduate Programs
Leaves of Absence and Time Off
Childbirth and Adoption Accommodation Policy for PhD Students
Time-Off Policy for Duke Graduate Students (Replaced the PhD RA Vacation Policy starting Summer Term, 2022)
Withdrawals policy: See the Graduate School Bulletin
Responsible Conduct of Research
Policies for the Responsible Conduct of Research
Teaching
Guidelines and Policies for Graduate Student Teaching Assistants and Instructors
Travel
Duke Travel Registry: All graduate students traveling internationally on university-related or -sponsored activities are required to register their travel plans with the registry. Students who are traveling to a restricted region are required to register and sign the High Risk Travel Waiver/Release.