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RCR Forum: Project Management for Academics: Better Meetings (GS717.17)

A graphic for the "RCR Forum: Project Management for Academics: Better Meetings (GS717.17)" on October 21

From one-on-one check-ins with a mentor to virtual project team discussions, meetings can be powerful opportunities to connect, learn, and work with others. And yet, many meetings fail to rise to their potential. If you are organizing a meeting, you can improve the experience and outcomes for everyone through thoughtful planning and management. This workshop offers a basic introduction to what makes meetings successful and how to help ensure meetings are necessary, efficient, and effective for all involved. We will also touch on how to recognize and address social dimensions of meetings (e.g., status differences, such as advisor/advisee relationships or different roles in a lab; emotional needs, such as inclusion and appreciation). Participants will learn steps and actions to follow when organizing and managing meetings and will spend time in the workshop practicing how to apply these in their academic life.

Format: In-person. This two-hour, in-person workshop will actively engage discussion around students’ specific concerns about planning and managing meetings and will provide hands-on activities for applying concepts to their own situations. Attendance per session is capped at 15 students, and participants will be asked to share their specific interests and needs ahead of time, to help ensure that presentation examples and discussion points are sufficiently relevant.

Learning Outcomes: Participants will understand what makes meetings effective and learn and apply approaches to more effectively organizing and running meetings. Specifically, they will:

  • Recognize how a clear purpose, planning, and time management can improve meeting outcomes.

  • List key considerations when deciding whether to have a meeting.

  • Name some actions to help plan ahead for a meeting.

  • Identify how to actively manage during a meeting to optimize meeting time. 

  • Recognize social dynamics that can undermine a meeting and ways to address.

Event Organizer
Liz Milewicz
Co-Director, ScholarWorks: A Center for Scholarly Publishing at Duke University Libraries; and Head, Digital Scholarship & Publishing Services at Duke University Libraries. Contact me for questions related to planning and managing projects ( 


Professional Development, Professionalism and Scholarly Integrity, Responsible Conduct of Research (RCR)