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Preparing to Graduate

PhD and master’s students are required to complete the Apply to Graduate process in ACES for the semester in which they plan to graduate. There is no penalty if you apply to graduate and do not graduate during that semester. However, the form data does not carry over from one semester to the next, so you will be required to re-apply for the next graduation.

Note: If you require special characters in your name, contact Academic Affairs (

Graduation Deadlines

See all graduation-related deadlines.


Approval from Adviser

PhD candidates and master’s candidates writing a thesis: Before The Graduate School can release your examination certificate, we must receive an adviser letter and a defense announcement via e-mail ( The adviser letter must be sent by your adviser and needs to state that he or she has read your dissertation or thesis and that it is complete and ready for defense. The defense announcement must be sent by your program’s director of graduate studies assistant.



Office of Academic Affairs
The Graduate School