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Director of Graduate Studies Manual


Chapter 1: Responsibilities of Directors of Graduate Studies (PDF)

Chapter 2: Graduate School Organization (PDF)

A. Staff
B. Graduate Faculty
C. Executive Committee of the Graduate Faculty
D. Graduate Degree and Certificate Programs

Chapter 3: Admissions (PDF)

A. Overview of DGS and Graduate School Responsibilities
B. Slate
C. Application and Supporting Materials
D. Application Deadlines
E. Processing of Applications in the Graduate Admissions Office
F.  Departmental Review and Decision Recommendations
G. Graduate School Processing of Recommended Decisions
H. Required GRE/GPA for Admission to The Graduate School
I.  Non-Degree Admission
J. Student Response to an Offer of Admission
K. Steps to Matriculation
L. Information for Admitted Students
Master’s No Award Possible Letter (Template)
Master’s Department Notifies Of Award Letter (Template)
Master’s No Mention Of Award Letter (Template)
PhD External Funding Letter (Template)
PhD Research Assistantship Letter (Template)
PhD Standard Fellowship Letter (Template)
PhD Teaching Assistantship Letter (Template)
PhD Department Notifies of Service Letter (Template)
Deny Letter (Template)
Deny From Waitlist Letter (Template)
Waitlist Letter (Template)
Departmental Service Requirements Letter

Chapter 4: Budgets and Financial (PDF)

A. Student Charges
B. Student Financial Support
C. Departmental Graduate Awards Budget Process
D. Annual Budget Submission
E. Funds Available to All Schools
F.  First-Year Award and Reappointment Letters to Ph.D. Students
G. Student Payments Through SISS and University Payroll
H. Budgets and Finance Calendar
I.  Graduate School Fellowships and Awards
J.  PhD Student Fringe Benefit Rate

Chapter 5: Graduate Student Affairs (PDF)

A. Vision
B. Mission
C. Core Objectives
D. Program Components
E. Program Support
F. Staff

Chapter 6: Registration (PDF)

A. Regular and Late Registration
B. Advising
C. Required Registration Loads
D. Registration Procedures for Students
E. Special Procedures for the Summer Sessions
F.  Changes in Registration
G. Cooperative Registration for Courses Offered at NCCU, UNC-CH, NCSU, and UNC-G
H. Courses Below 500-Level for Graduate Degree Credit
I.  Audited Courses
J. Language Courses

Chapter 7: General Academic Affairs (PDF)

A. Credits
B. Grades and Academic Standing
C. Identification Cards
D. Interruption of Program and Withdrawal from The Graduate School
E. Leave of Absence
F.  English Proficiency for International Students
G. Library Privileges
H. Student Health and Insurance

Chapter 8: Master’s Program (PDF)

A. The AM. and MS Program
B. Time Limits
C. Transfer of Credit
D. Courses Below 500-Level for Master’s Degree Credit
E. Retroactive Credit
F.  Final Examination
G. Master’s Thesis
H. Non-Thesis Examination
I.  Apply for Graduation
J.  Dual or Concurrent Master’s Degree Programs

Chapter 9: Doctoral Programs (PDF)

A. Ph.D. Committee
B. Program
C. Quality of Work
D. English Language Proficiency
E. Foreign Languages
F.  Responsible Conduct of Research
G. Progress toward Degree
H. Residence
I.  Time Limits
J. Qualifying Examinations
K. Preliminary Examination
L. Dissertation
M. Dissertation Defense
N. Financial Credit
     Examination Procedures for Preliminary Examinations
     Final Examination Procedures for the Doctoral Candidate

Chapter 10: General Program Matters (PDF)

A. New Program Proposals
B. Basic Elements of a New Program Proposal
C. Certificate of Graduate Study
D. Withdrawal, Leave of Absence, and Reinstatement
E. Course Approval/Revision Procedures
F.  Revision of the Graduate School Bulletin
G. Inter-departmental Transfers
H. Certifying English Proficiency

Chapter 11: Dean’s Award for Excellence in Mentoring (PDF)

A. Mentoring
B. Teaching
C. Inclusive Excellence in Graduate Education

Chapter 12: Professional Development (PDF)

A. Best Practices: Core Expectations for Graduate Education
B. Expectations of Graduate Faculty
C. Expectations of Graduate Students
D. Expectations of Graduate Departments and Programs
E. Expectations of Graduate School
F.  Responsible Conduct of Research (RCR)
G. Professional Development of Graduate Teaching Assistants
H. Courses in College Teaching
I.   Certificate in College Teaching
J.  Preparing Future Faculty Program
K. Teaching IDEAS Workshop Series
L.  Professional Development Appendix

Chapter 13: Student Conduct and Grievance Procedures (PDF)

A. Standards of Conduct
B. Academic Misconduct
C. Discrimination and Harassment
D. Student Grievances